Rent it Right
Rent it Right
Q: At my property, which is dog-friendly, I've got a really bad hygiene problem. Despite my best efforts to educate my tenants (and catch offenders), some tenants are not cleaning up after their dogs. I've read about a company that can trace dog (doo-doo) to the dog (and the owner) by matching the DNA sample to the dog, whose DNA it has already gathered using a cheek swab. However, it's expensive, and I want to know if I can charge my tenants for it. --David R.
A: You're referring to Poo Prints, a company that does just what you describe. The company's website explains the service -- and the cost. Landlords who have 20 or more dogs to swab at the same time pay about $30 per dog; single collections (for new tenants) run about $35. Collection kits cost $10, and a lab analysis is about $50.
Typically, landlords impose a "fine" on tenants whose dogs have been identified as the source (to be fair, it's the humans who are the culprits!). Testimonials reveal that a $100 fine is not uncommon, and that once the program is in place, there are few violations -- in other words, deterrence seems to work.
There are a few ways that you might pass on the costs of this service to your tenants. Let's look at each of them separately.
Can I charge new tenants for the cost of the cheek swab?
In most states, you can legally tell prospective tenants that if they have or later obtain a dog, they will have to pay the cost of the cheek swab.
In a few states, however, you might have a problem. These are the states that forbid landlords from collecting "nonrefundable fees." California is one such state; it passed the law in response to some landlords' schemes to get around the state's limit on security deposits.
These landlords, not content with collecting the legal limit of two times the rent as a deposit, also collected a variety of creative fees, such as "key money," "application money," and even "tenant initiation money." Landlords never intended to refund these amounts; they simply became a way to squeeze more money out of the tenant.
Legislators put a stop to these practices by decreeing that any fee collected upfront that would be used to, among other things, remedy damage caused by the tenant, was part of the security deposit.
Henceforth, those fees had to be counted when determining whether the landlord had exceeded the legal limit, and they had to be refunded if the tenant left and there was no unpaid rent or damage to the unit.
Because state legislators used the expansive phrase "among other uses" when explaining how such fees were intended to be used, quite arguably a fee that allows landlords to determine the source of property damage (doggy doo-doo on the lawn) falls into the security deposit camp.
In California, at least (and perhaps also in Delaware, Hawaii, Montana and Oregon, which also ban nonrefundable fees), your "pet fee" would be legal only if you refund it when the tenant moves out (assuming no unpaid rent or damage) and only if the fee, plus the regular deposit, does not exceed the state's deposit limit.
Can I charge current tenants for the cost of the cheek swab?
Let's assume for now that in your state, you can impose the fee on a new tenant. But what about a current tenant? This question has a more universal answer: No.
These tenants already have leases and rental agreements, and you can't vary the terms of the rental midlease unless both you and the tenant agree to it. The only way for a dog-owning tenant to avoid the fee would be to get rid of the dog, which is not a reasonable alternative.
So, I'd say that lease-holding tenants could legally refuse to pay the swab fee. If you have month-to-month tenants, you can vary the terms of their rental by giving proper notice, which is 30 days in most states. Your new terms could condition the right to keep a dog on paying the swab fee.
If I offer to pay for the cheek swab, but a tenant refuses to allow it, can I terminate the tenancy?
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